Reports to: Charlene Evans, Director of Residential Operations

Introduction:

Canderel is one of Canada’s top real estate developers. We take pride in our properties, people and the communities we build and develop. We are seeking an individual with an unwavering commitment to delivering first in class service to our projects, partners, tenants and colleagues. Our dynamic team is seeking a talented, proactive self-starter to provide oversight for the overall efficiency of our downtown Toronto office location. The successful candidate will be a self starter and be an integral part of our team. We are looking for a dynamic, organized, hard-working professional who is an enthusiastic team player with exceptional communication skills.

Responsibilities:

Front Desk:

  • Provide professional and friendly service to our employees and guests
  • Assist with day-to-day office maintenance and organization of the overall office space
  • Greet and welcome all employees, visitors, and clients ensuring all government health and safety requirements are followed
  • Answer and transfer all telephone calls; direct calls to projects or appropriate staff member
  • Distribution of all incoming / outbound couriers, daily mail, manually and digitally, as required
  • Coordinate and organize meetings, conference calls, meeting materials, etc.
  • Organize all catered lunches for meetings and in-office special events
  • Ability to operate and troubleshoot all meeting room equipment, assist employee and/or guests as required
  • Maintain lobby and meeting rooms and ensure all amenities are maintained

 

Supply Room / Kitchen:

  • Maintain postage machine and ensure to post/deliver all outgoing daily mail
  • Coordination and ordering of office supplies for all GTA offices, perform annual negotiation with vendor(s) to secure discounted pricing on high volume purchases, process monthly invoices and apply appropriate chargebacks
  • Maintain office supplies, ensuring the supply room is kept tidy and organized and all boxes unpacked, stock all office photocopy area(s)
  • Maintain the kitchen and supply room, ensure they are kept tidy and organized including loading/unloading of dishwasher and stocking of refrigerator as required
  • Ensure all equipment is in good working order and appropriate inventory is in stock
  • Daily/weekly cleaning of office equipment

 

Office Administration:

  • Initiate and coordinate general office maintenance projects
  • Assist HR in the preparation of welcome packages and collection of access cards for departing employees, as required
  • Coordinate and assist IT with new staff hires
  • Updating and ensuring accuracy of our employee/office contact list; distribution as required
  • Distribution of parking and access fobs; digital code activations/cancellations
  • Assist with upcoming office relocation
  • Assist Sr. management with coordination of travel, meetings, and special events as required
  • Assist departments with ad-hoc projects/activities on an as needed basis
  • Any other reasonable duties as assigned

 

Qualifications & Competencies:

  • 3-5 years of proven experience as an office coordinator or experience in a similar role
  • Bachelor’s degree in office administration, management, or related field preferred
  • Experience in a customer service-oriented role is considered an asset
  • Excellent knowledge of MS Office – Outlook, PPT, Excel, Word
  • Experience using office machinery (ie. copier, scanner, printer, phone systems, etc)
  • Outstanding customer service skills
  • Able to balance multiple competing priorities with a keen attention to detail

Canderel is an equal opportunity employer. We believe a diverse and inclusive workforce drives innovation and makes our company stronger. We are committed to fostering a safe and positive environment that respects people’s dignity, ideas and beliefs. We are pleased to consider all qualified applicants to join our team as we continue to grow and build a strong and varied workforce reflective of today’s diverse world. Should you need accommodation during the application process, please contact Shawna Brothers, Manager, Talent Acquisition, National sbrothers@canderel.com.

Job Category: Adminstrative Management Coordinator
Job Type: Full Time
Job Location: Toronto

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